I. Call to Order and Record of Attendance Elvin II. Approval of the Minutes of Previous Meetings Regular Board Meeting – September 24, 2015
Announcements / Special Presentations A. Special Recognition – Mr. George Masi, President and CEO, will recognize Ms. Ricci Sanchez for her 21 years of service with Harris Health System.
Consideration of Approval of Recommendations and Acceptance of Consent Agenda Items [Consent agenda items may be pulled from this consideration for individual action or presentation.] Elvin Franklin, Jr. A. Items Related to Purchasing A(1). Consideration of Purchasing Recommendations Requiring Board Approval A(2). Transmittal of Competitive Awards [For Informational Purposes Only] TJ Tijerina, Jr. B. Recommended Committee Approvals 1. Consideration of Approval of an Affiliation Agreement Between Harris County Hospital District d/b/a Harris Health System and The University of Texas Medical Branch at Galveston (Bachelor of Science in Nursing Program) – Ms. Diane Poirot 2. Consideration of Approval of an Affiliation Agreement Between Harris County Hospital District d/b/a Harris Health System and Texas State University (Master of Healthcare Administration Program) – Ms. Diane Poirot 3. Consideration of Approval of an Affiliation Agreement Between Harris County Hospital District d/b/a Harris Health System and The University of Texas at El Paso (Doctor of Physical Therapy Program) – Ms. Diane Poirot 4. Consideration of Approval of Changes to the Statement of Investment Guidelines for the Harris County Hospital District 401K Plan, Effective January 1, 2016 – Ms. Diane Poirot 5. Consideration of Approval of Changes to the Statement of Investment Guidelines for the Harris County Hospital District Employees’ Deferred Compensation Plan, Effective January 1, 2016 – Ms. Diane Poirot 6. Consideration of Approval of Changes to the Harris County Hospital District Pension Plan Statement of Investment Objectives and Guidelines, Effective January 1, 2016 – Ms. Diane Poirot 7. Consideration of Approval to Ratify the Second Amendment to the Salary Reimbursement Agreement Between Harris County Hospital District d/b/a Harris Health System and The University of Texas MD Anderson Cancer Center – Dr. Michael Gardner 8. Consideration of Approval to Ratify the Renewal of an Agreement Between Harris County Hospital District d/b/a Harris Health System and the Parkland Health & Hospital System (formerly Dallas County Hospital District, the Parkland Foundation) for the South Central Region 6 AIDS Education and Training Center (formally Texas/Oklahoma AIDS Education and Training Center), Funded Under the Ryan White HIV/AIDS Treatment Extension Act of 2009 Part F to Provide State-of-the-Art Education, Consultation and Support to Healthcare Professionals Treating HIV-Positive Patients – Dr. Michael Gardner 9. Consideration of Approval to Amend a Grant Award Between Harris County Hospital District d/b/a Harris Health System and the City of Houston on Behalf of its Department of Health and Human Services, Funded Under the Centers for Disease Control and Prevention (CDC) to Provide Routine Opt-Out HIV Screening to Harris Health System Patients – Dr. Michael Gardner 10. Consideration of Approval to Amend a Grant Award in an Amount Not to Exceed $192,679 from the Texas Department of State Health Services Awarded to Harris County Hospital District d/b/a Harris Health System For Epilepsy Services – Dr. Michael Gardner 11. Consideration of Approval to Amend the Salary Reimbursement Agreement Between the University of Texas MD Anderson Cancer Center and Harris County Hospital District d/b/a Harris Health System to Provide an Evidence-Based Childhood Obesity Program “We Can” for Students Linking into Harris Health System School-Based Clinics – Dr. Michael Gardner 12. Consideration of Approval to Amend the Sub-Award to Revise the Performance Period and Decrease the Budget to an Amount Not to Exceed $431,955 Under Grant #PP120091 from the Cancer Prevention Research Institute of Texas (CPRIT) and Baylor College of Medicine to Harris County Hospital District d/b/a Harris Health System for the Term March 1, 2012 through August 31, 2015 – Dr. Michael Gardner and Ms. Loretta Hanser 13. Consideration of Approval to Accept an Additional Extension Award of $200,000 from the Department of State Health Services to Harris County Hospital District d/b/a Harris Health System for Breast and Cervical Cancer Services (BCCS) for FY2015 – 2016 – Dr. Michael Gardner and Ms. Loretta Hanser 14. Consideration of Approval of a Data Sharing Agreement Between Harris County Hospital District d/b/a Harris Health System and the Primary Care Innovation Center (PCIC) – Dr. Parikshet Babber 15. Consideration of Approval to Renew an Agreement Between Harris County Hospital District d/b/a Harris Health System and the AARP Senior Community Service Employment Program – Ms. Amanda Callaway 16. Consideration of Approval of the Revised Harris Health System Policy No. 6.13, Attendance and Absence Management – Ms. Robbie Bookman 17. Consideration of Approval of a Grant Agreement in the Amount of $38,800 from the Harris County Hospital District Foundation and the Fred and Mabel R. Parks Foundation Awarded to Harris County Hospital District d/b/a Harris Health System for the TroubleShooters Mobile Immunization Program – Ms. Ruth Ransom 18. Consideration of Acceptance of the Harris County Auditor’s Harris Health System Community Health Center Collections Follow-Up Auditor’s Report – Mr. Charles McDonald and Mr. Bobby Cato 19. Consideration of Acceptance of the Harris County Auditor’s Harris Health System Dietary Cash Collections Auditor’s Report – Mr. Charles McDonald and Mr. Bobby Cato 20. Consideration of Acceptance of the Harris County Auditor’s Harris Health System Investment Procedures Auditor’s Report – Mr. Charles McDonald and Mr. Bobby Cato {End of Consent Agenda}
Board Review and Action Items [All non-routine items that require discussion and/or action are presented in this section. Presentation and discussion should not exceed 5-7 minutes.] The following are non-routine review and/or action items that are presented directly to the Board: Elvin Franklin, Jr. A. Review Items Related to the Information Technology Committee 1. Review and Discussion Regarding the Information Technology Project Dashboards as of September 30, 2015 – Mr. Tim Tindle 2. Review and Discussion Regarding the Information Technology FY16 Projected Purchasing Board Motions – Mr. Tim Tindle 3. Review and Discussion Regarding the Information Technology Voice and Telecommunications Update [Board Deliverable] – Mr. Tim Tindle B. Action Items Related to the Budget & Finance Committee 1. Consideration of Approval of an Award on the Basis of Only Proposal Received for JWB Mobile Dentistry to Operate a Mobile Dental Van for the Health Care for the Homeless Program for a One-Year Initial Term with Four (4) One-Year Renewal Options – Mr. DeWight Dopslauf 2. Consideration of Approval of Awards on the Basis of Best Proposal Meeting Requirements for Medtronic Sofamor Danek USA, Inc. (Items 1-69); CoreLink, LLC (Items 70-184); and Depuy Synthes (Items 185- 237) to Provide Spinal Implants and Related Products (Supplemental) for a One-Year Initial Term with Four (4) One-Year Renewal Options – Mr. DeWight Dopslauf 3. Consideration of Approval to Purchase on the Basis of Lowest-Priced Contract for McCoy-Rockford, Inc. to Provide Patient Bedroom Furniture for Semi-Private Room Configuration in the Amount of $109,703 – Mr. DeWight Dopslauf C. Review and Action Items Related to the Planning & Operations Committee 1. Consideration of Approval for the Transfer of Funds to the Harris County Engineering Department to Provide Architectural, Engineering, and Construction Management and Other Services Required for the Ben Taub General Hospital Garage Security Screen Project – Mr. David Attard 2. Review, Discussion, and Possible Action Regarding Performance Appraisal Completion Rates and FY2016 Merit Program Implementation [Board Deliverable] – Ms. Diane Poirot 3. Consideration of Approval to Amend an Agreement Between Harris County Hospital District d/b/a Harris Health System and the Parkland Health & Hospital System (formerly Dallas County Hospital District, the Parkland Foundation) for South Central Region 6 AIDS Education and Training Center (formally Texas/Oklahoma AIDS Education and Training Center), Funded Under the Ryan White HIV/AIDS Treatment Extension Act of 2009 Part F to Provide State-of-the-Art Education, Consultation, and Support to Healthcare Professionals Treating HIVPositive Patients – Dr. Michael Gardner 4. Consideration of Approval of an Agreement Between Harris County Hospital District d/b/a Harris Health System and Baylor College of Medicine, Funded by Gilead Sciences, Inc., to Deliver a Comprehensive Prevention Program for HIV-Negative Individuals Participating in the
Strategic Discussion Issues [All Harris Health System non-routine strategic discussion issues are placed in this section.] A. Review and Discussion Regarding a Vision for the Future – A Bridge to 2019 B. Review and Discussion Regarding a Status Report on Health Care Exchange Open Enrollment and My Harris Health Program Implementation C. Compliance Education – CMS Conditions of Participation Part I: Patient Grievances [Board Education]
Key Performance Reports [All routine performance reports are placed in this section and should not exceed five (5) minutes.] A. Key Performance Indicators 1. Review and Discussion Regarding the Harris Health System Balanced Scorecard
Committee Reports 1. Joint Conference Committee a. Consideration of Acceptance of the Medical Executive Board Report for October 2015 – Dr. Maya Suresh
Consideration of Approval Regarding the Credentialing Changes for Members of the Harris Health System Medical Staff (October 2015) – Dr. Maya Suresh
Review and Discussion Regarding the Harris Health System Indirect Cost Rate [Follow-Up Discussion] – Dr. Parikshet Babber and Dr. Julie Thompson
Performance Improvement and Patient Safety Committee a. Review and Discussion Regarding the Harris Health System Quality Executive Summary and Scorecard – Dr. Parikshet Babber
Budget and Finance Committee a. Consideration of Acceptance of the Harris Health System September 2015 Financial Report Subject to Audit – Mr. Michael Norby b. Consideration of Acceptance of the Harris Health System Third Quarter CY2015 Pension Plan Report – Mr. Michael Norby
Presentation of the September 2015 Financial Statements of Community Health Choice, Inc. – Mr. Kenneth Janda
IX. Executive Session Elvin Franklin, Jr. A. Report by Senior Vice President of Corporate Compliance Regarding Compliance with Medicare, Medicaid, HIPAA and Other Federal and State Health Care Program Requirements and a Status of Fraud and Abuse Investigations, Pursuant to Section 161.032 of the Texas Health & Safety Code, and Possible Action Upon Return to Open Session – Mr. Terry Reeves B. Report by the Chief Medical Officer Regarding Quality of Medical and Health Care, Pursuant to Texas Health & Safety Code Ann. §161.032 and Texas Occupations Code Ann. §160.007 to Receive Peer Review and/or Medical Committee Report in Connection with the Evaluation of the Quality of Medical and Health Care Services, and Possible Action Upon Return to Open Session – Dr. Parikshet Babber C. Consultation with the County Attorney Regarding Corporate Compliance Matters, Pursuant to Tex. Gov’t Code Ann. §551.071, and Possible Action Regarding this Matter Upon Return to Open Session – Ms. Mercedes Leal X. Reconvene XI. Adjournment
I. Call to Order and Record of Attendance Elvin II. Approval of the Minutes of Previous Meetings Regular Board Meeting – September 24, 2015
Announcements / Special Presentations A. Special Recognition – Mr. George Masi, President and CEO, will recognize Ms. Ricci Sanchez for her 21 years of service with Harris Health System.
Consideration of Approval of Recommendations and Acceptance of Consent Agenda Items [Consent agenda items may be pulled from this consideration for individual action or presentation.] Elvin Franklin, Jr. A. Items Related to Purchasing A(1). Consideration of Purchasing Recommendations Requiring Board Approval A(2). Transmittal of Competitive Awards [For Informational Purposes Only] TJ Tijerina, Jr. B. Recommended Committee Approvals 1. Consideration of Approval of an Affiliation Agreement Between Harris County Hospital District d/b/a Harris Health System and The University of Texas Medical Branch at Galveston (Bachelor of Science in Nursing Program) – Ms. Diane Poirot 2. Consideration of Approval of an Affiliation Agreement Between Harris County Hospital District d/b/a Harris Health System and Texas State University (Master of Healthcare Administration Program) – Ms. Diane Poirot 3. Consideration of Approval of an Affiliation Agreement Between Harris County Hospital District d/b/a Harris Health System and The University of Texas at El Paso (Doctor of Physical Therapy Program) – Ms. Diane Poirot 4. Consideration of Approval of Changes to the Statement of Investment Guidelines for the Harris County Hospital District 401K Plan, Effective January 1, 2016 – Ms. Diane Poirot 5. Consideration of Approval of Changes to the Statement of Investment Guidelines for the Harris County Hospital District Employees’ Deferred Compensation Plan, Effective January 1, 2016 – Ms. Diane Poirot 6. Consideration of Approval of Changes to the Harris County Hospital District Pension Plan Statement of Investment Objectives and Guidelines, Effective January 1, 2016 – Ms. Diane Poirot 7. Consideration of Approval to Ratify the Second Amendment to the Salary Reimbursement Agreement Between Harris County Hospital District d/b/a Harris Health System and The University of Texas MD Anderson Cancer Center – Dr. Michael Gardner 8. Consideration of Approval to Ratify the Renewal of an Agreement Between Harris County Hospital District d/b/a Harris Health System and the Parkland Health & Hospital System (formerly Dallas County Hospital District, the Parkland Foundation) for the South Central Region 6 AIDS Education and Training Center (formally Texas/Oklahoma AIDS Education and Training Center), Funded Under the Ryan White HIV/AIDS Treatment Extension Act of 2009 Part F to Provide State-of-the-Art Education, Consultation and Support to Healthcare Professionals Treating HIV-Positive Patients – Dr. Michael Gardner 9. Consideration of Approval to Amend a Grant Award Between Harris County Hospital District d/b/a Harris Health System and the City of Houston on Behalf of its Department of Health and Human Services, Funded Under the Centers for Disease Control and Prevention (CDC) to Provide Routine Opt-Out HIV Screening to Harris Health System Patients – Dr. Michael Gardner 10. Consideration of Approval to Amend a Grant Award in an Amount Not to Exceed $192,679 from the Texas Department of State Health Services Awarded to Harris County Hospital District d/b/a Harris Health System For Epilepsy Services – Dr. Michael Gardner 11. Consideration of Approval to Amend the Salary Reimbursement Agreement Between the University of Texas MD Anderson Cancer Center and Harris County Hospital District d/b/a Harris Health System to Provide an Evidence-Based Childhood Obesity Program “We Can” for Students Linking into Harris Health System School-Based Clinics – Dr. Michael Gardner 12. Consideration of Approval to Amend the Sub-Award to Revise the Performance Period and Decrease the Budget to an Amount Not to Exceed $431,955 Under Grant #PP120091 from the Cancer Prevention Research Institute of Texas (CPRIT) and Baylor College of Medicine to Harris County Hospital District d/b/a Harris Health System for the Term March 1, 2012 through August 31, 2015 – Dr. Michael Gardner and Ms. Loretta Hanser 13. Consideration of Approval to Accept an Additional Extension Award of $200,000 from the Department of State Health Services to Harris County Hospital District d/b/a Harris Health System for Breast and Cervical Cancer Services (BCCS) for FY2015 – 2016 – Dr. Michael Gardner and Ms. Loretta Hanser 14. Consideration of Approval of a Data Sharing Agreement Between Harris County Hospital District d/b/a Harris Health System and the Primary Care Innovation Center (PCIC) – Dr. Parikshet Babber 15. Consideration of Approval to Renew an Agreement Between Harris County Hospital District d/b/a Harris Health System and the AARP Senior Community Service Employment Program – Ms. Amanda Callaway 16. Consideration of Approval of the Revised Harris Health System Policy No. 6.13, Attendance and Absence Management – Ms. Robbie Bookman 17. Consideration of Approval of a Grant Agreement in the Amount of $38,800 from the Harris County Hospital District Foundation and the Fred and Mabel R. Parks Foundation Awarded to Harris County Hospital District d/b/a Harris Health System for the TroubleShooters Mobile Immunization Program – Ms. Ruth Ransom 18. Consideration of Acceptance of the Harris County Auditor’s Harris Health System Community Health Center Collections Follow-Up Auditor’s Report – Mr. Charles McDonald and Mr. Bobby Cato 19. Consideration of Acceptance of the Harris County Auditor’s Harris Health System Dietary Cash Collections Auditor’s Report – Mr. Charles McDonald and Mr. Bobby Cato 20. Consideration of Acceptance of the Harris County Auditor’s Harris Health System Investment Procedures Auditor’s Report – Mr. Charles McDonald and Mr. Bobby Cato {End of Consent Agenda}
Board Review and Action Items [All non-routine items that require discussion and/or action are presented in this section. Presentation and discussion should not exceed 5-7 minutes.] The following are non-routine review and/or action items that are presented directly to the Board: Elvin Franklin, Jr. A. Review Items Related to the Information Technology Committee 1. Review and Discussion Regarding the Information Technology Project Dashboards as of September 30, 2015 – Mr. Tim Tindle 2. Review and Discussion Regarding the Information Technology FY16 Projected Purchasing Board Motions – Mr. Tim Tindle 3. Review and Discussion Regarding the Information Technology Voice and Telecommunications Update [Board Deliverable] – Mr. Tim Tindle B. Action Items Related to the Budget & Finance Committee 1. Consideration of Approval of an Award on the Basis of Only Proposal Received for JWB Mobile Dentistry to Operate a Mobile Dental Van for the Health Care for the Homeless Program for a One-Year Initial Term with Four (4) One-Year Renewal Options – Mr. DeWight Dopslauf 2. Consideration of Approval of Awards on the Basis of Best Proposal Meeting Requirements for Medtronic Sofamor Danek USA, Inc. (Items 1-69); CoreLink, LLC (Items 70-184); and Depuy Synthes (Items 185- 237) to Provide Spinal Implants and Related Products (Supplemental) for a One-Year Initial Term with Four (4) One-Year Renewal Options – Mr. DeWight Dopslauf 3. Consideration of Approval to Purchase on the Basis of Lowest-Priced Contract for McCoy-Rockford, Inc. to Provide Patient Bedroom Furniture for Semi-Private Room Configuration in the Amount of $109,703 – Mr. DeWight Dopslauf C. Review and Action Items Related to the Planning & Operations Committee 1. Consideration of Approval for the Transfer of Funds to the Harris County Engineering Department to Provide Architectural, Engineering, and Construction Management and Other Services Required for the Ben Taub General Hospital Garage Security Screen Project – Mr. David Attard 2. Review, Discussion, and Possible Action Regarding Performance Appraisal Completion Rates and FY2016 Merit Program Implementation [Board Deliverable] – Ms. Diane Poirot 3. Consideration of Approval to Amend an Agreement Between Harris County Hospital District d/b/a Harris Health System and the Parkland Health & Hospital System (formerly Dallas County Hospital District, the Parkland Foundation) for South Central Region 6 AIDS Education and Training Center (formally Texas/Oklahoma AIDS Education and Training Center), Funded Under the Ryan White HIV/AIDS Treatment Extension Act of 2009 Part F to Provide State-of-the-Art Education, Consultation, and Support to Healthcare Professionals Treating HIVPositive Patients – Dr. Michael Gardner 4. Consideration of Approval of an Agreement Between Harris County Hospital District d/b/a Harris Health System and Baylor College of Medicine, Funded by Gilead Sciences, Inc., to Deliver a Comprehensive Prevention Program for HIV-Negative Individuals Participating in the
Strategic Discussion Issues [All Harris Health System non-routine strategic discussion issues are placed in this section.] A. Review and Discussion Regarding a Vision for the Future – A Bridge to 2019 B. Review and Discussion Regarding a Status Report on Health Care Exchange Open Enrollment and My Harris Health Program Implementation C. Compliance Education – CMS Conditions of Participation Part I: Patient Grievances [Board Education]
Key Performance Reports [All routine performance reports are placed in this section and should not exceed five (5) minutes.] A. Key Performance Indicators 1. Review and Discussion Regarding the Harris Health System Balanced Scorecard
Committee Reports 1. Joint Conference Committee a. Consideration of Acceptance of the Medical Executive Board Report for October 2015 – Dr. Maya Suresh
Consideration of Approval Regarding the Credentialing Changes for Members of the Harris Health System Medical Staff (October 2015) – Dr. Maya Suresh
Review and Discussion Regarding the Harris Health System Indirect Cost Rate [Follow-Up Discussion] – Dr. Parikshet Babber and Dr. Julie Thompson
Performance Improvement and Patient Safety Committee a. Review and Discussion Regarding the Harris Health System Quality Executive Summary and Scorecard – Dr. Parikshet Babber
Budget and Finance Committee a. Consideration of Acceptance of the Harris Health System September 2015 Financial Report Subject to Audit – Mr. Michael Norby b. Consideration of Acceptance of the Harris Health System Third Quarter CY2015 Pension Plan Report – Mr. Michael Norby
Presentation of the September 2015 Financial Statements of Community Health Choice, Inc. – Mr. Kenneth Janda
IX. Executive Session Elvin Franklin, Jr. A. Report by Senior Vice President of Corporate Compliance Regarding Compliance with Medicare, Medicaid, HIPAA and Other Federal and State Health Care Program Requirements and a Status of Fraud and Abuse Investigations, Pursuant to Section 161.032 of the Texas Health & Safety Code, and Possible Action Upon Return to Open Session – Mr. Terry Reeves B. Report by the Chief Medical Officer Regarding Quality of Medical and Health Care, Pursuant to Texas Health & Safety Code Ann. §161.032 and Texas Occupations Code Ann. §160.007 to Receive Peer Review and/or Medical Committee Report in Connection with the Evaluation of the Quality of Medical and Health Care Services, and Possible Action Upon Return to Open Session – Dr. Parikshet Babber C. Consultation with the County Attorney Regarding Corporate Compliance Matters, Pursuant to Tex. Gov’t Code Ann. §551.071, and Possible Action Regarding this Matter Upon Return to Open Session – Ms. Mercedes Leal X. Reconvene XI. Adjournment